Membership CPD Pre-reg Portfolio
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Trainee Information

Your training period must extend for one full calendar year and include normal holiday entitlement for the pharmacy where you work and public holidays.

Before you start

When your application to undertake pre-registration training has been approved, you will receive a letter from the Pharmaceutical Society NI confirming that you are eligible to start your training once you have provided evidence that you have been awarded an appropriate MPharm degree.

Before you start, you should check that the Pharmaceutical Society NI has received evidence of your degree award and you must confirm your date of starting pre-registration.  Remember you must submit a certified copy of your degree certificate to the Society’s office within two months of commencing training.

For clarification of who can certify your degree certificate and the requirements can be viewed via the link below:

Who can sign Degree Certificate and the requirements

If you fail one of your final MPharm Examinations you will need to re-arrange your pre-registration training start date.  Provided the Pharmaceutical Society has all relevant documentation relating to your training we will only need confirmation that you have passed the resit(s) prior to you beginning training.  If the Pharmaceutical Society have confirmation of your resist(s) result from your University for example on the 8th September you could commence training on the 9th September.

We must have received confirmation of your new official start date from your employer prior to you beginning pre-registration training.

Pre-registration Training Manual

The Pre-registration Training Manual sets out key information about your pre-registration training year.

Pre-registration Trainee Manual 2019-20 (for use trainees and tutors)

Standards for Pre-registration Training

The Code

Accessing your E-portfolio

To access your Pre-reg Portfolio please use Membership Online.

Performance Standards

Starting your pre-registration training

Your manual will explain all the requirements for pre-registration training.  Please read this carefully and seek clarification if needed from your tutor or the pre-registration lead.

Pre-registration Training Number

Each trainee will be allocated a training number which allow them to book on courses held at the Society.

Training numbers can found via the ‘Search the Register’ facility on the home page.


You will receive a written invitation to the Induction Event.  This provides an opportunity for the pre-registration lead to discuss your training year and the various assessment processes and deadlines involved. This event is compulsory.

Compulsory Training Days & E-Learning Modules

The Pharmaceutical Society NI has specified certain compulsory training courses for pre-registration training.

Compulsory training days

Trainees must attend 5 compulsory one-day training events.

  1. Induction Training Day
  2. Business Management Training
  3. Law and Ethics
  4. Basic and Emergency First Aid
  5. Supporting Professional Practice

The Pharmaceutical Society NI delivers the induction training and business management training days. The remaining compulsory training days are delivered on behalf of the Pharmaceutical Society NI by the Northern Ireland Centre for Pharmacy Learning and Development (NICPLD).

Trainees will receive an email inviting them to register for the induction training in May. Further details about the remaining compulsory training days and how to apply will be provided at the induction event.

Compulsory E-learning modules

Trainees are required to complete compulsory e-learning modules supplied by NICPLD and will be required to answer multiple choice questions to complete each module.

The e-learning modules are as follows:

  1. The Responsible Pharmacist
  2. Controlled drugs – striking a balance
  3. The EU General Data Protection Regulation
  4. Patient medication review and records
  5. Patient safety – high risk medicines: Insulin
  6. Patient safety – high risk medicines: Opioids
  7. Patient safety – high risk medicines: Oral anticoagulants
  8. Patient safety – Medical calculations
  9. Patient safety – Medication incidents
  10. Minor ailments: CNS
  11. Minor ailments: Eyes, ears and oral health
  12. Minor ailments: GI
  13. Minor ailments: Infections and infestations
  14. Minor ailments: Respiratory
  15. Minor ailments: Skin
  16. Minor ailments: Urogenital

Trainees will receive further information at the induction training day about the compulsory e-learning modules and the associated deadlines for completion.

Further information is also provided in the Pre-registration Trainee Manual 2019-20

Calculations Training Events

The Pharmacy Forum delivers Calculation Training Events at Society House.  The courses are normally held around March, you will be contacted by the Pharmacy Forum.

Key Dates

The Key Dates for your pre-registration training year are provided in the manual (Page 4).

Illness during the year

If you are absent on sick leave or for any other reason, for more than the equivalent of one week, you must inform in writing the pre-registration lead.  The Pharmaceutical Society NI permits a maximum total absence of 8 weeks (annual leave, public and bank holidays, sick leave), that is 42 days out of the 52 weeks training before an extension to training is required.

Change of Personal Details

It is essential that we are able to write to you during the pre-registration year.  If you change your address from the one you initially gave, you must write to or email the Pharmaceutical Society NI with the change of address details.

Where possible, we will communicate with you by email.  You must contact us in writing or by email with any changes in your email address.

Change of Tutor

If your tutor or training site changes then the Pharmaceutical Society NI must be informed prior to the change, using the Change of Tutor Form, otherwise there is a risk that your training will not be recognised.

Notice: From 7th November 2016 the learning contract is now part of the change of tutor form.  New tutors will be expected to complete the learning contract along with the trainee.

NB if you are moving to different premises within the same company please ensure that the new premises are approved as a training establishment.  If the premises are not approved an ‘Approval of Pharmacy Premises as a Training Establishment‘ form must be completed and submitted with the Change of Tutor Form.

If co-tutoring is to be adopted a Co-tutor Form must be completed.  Please note that only the first tutor indicated will have access to the E-portfolio.

Fees Associated with Pre-registration

Fees as 2016-17

Registration fee £206.00
Retention fee £10.00
Examination fee £174.00
Resit examination fee £174.00