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Premises Registration

Premises registration

Section 75 of the Medicines Act 1968 states that ‘It shall be the duty of the registrar to keep a register… on payment of the prescribed fee to enter in the register any premises in respect of which an application is made’

Annual Premises Retention 2019

A copy of the letter posted to each Pharmacy premises can be found here: Premises Retention letter 2019 

Annual retention of premises on the Register of Pharmaceutical Premises maintained under Section 76 (1) of the Medicines Act 1968

The registration of all NI Pharmacy premises, under the Medicines Act 1968, expires on 31 December 2018. If payment is not made by this date, a Statutory Notice will be issued at the beginning of January which could result in removal of the premises from the Register. The cost to re-register is £317.

Last year was the first year pharmacies could complete annual retention online in Northern Ireland. Over 75% of pharmacies used the online portal in its first year. It is a convenient, fast and easy way to complete premises retention.

To complete your retention form for 2019, please follow the instructions below:

  • If you used the membership online portal to pay for your pharmacy fees in 2018 please continue to Section A.
  • First time users of online premises retention should continue to Section B.
  • To complete a paper application, please continue to Section C.

The Department of Health [NI] has the authority to set the fees for pharmacy premises in Northern

Ireland. These remain unchanged for 2019 at:

Initial Registration  £113

Annual Retention   £155

Payments can be made by BACS, debit card or cheque. Please note, we no longer accept credit card payments.

If you would like to pay for several pharmacies with one payment, please contact Andrea.McFall@ psni.org.uk

New annual premises registration certificates will be issued to all registered pharmacies within 4 weeks of payment. Certificates can be retained on the registered pharmacy premises and may be displayed.

A. Returning online premises retention user

To complete your premises retention application, including payment of the annual fee, please visit members.psni.org.uk/Account/Login. Online retention is only complete when all data fields have been submitted including relevant payment(s) – this will be confirmed to you online with a receipt.

B. First time online premises retention

To log in, please visit members.psni.org.uk/Membership/Registrants/Register and create an account using the “Register Now” button. You will need your premises number and the email address linked to your premise’s registration. If you are logged in as a pharmacist, you will need to log out of the platform to create a new account for the premises. It is not possible to register any premises with an email address already associated with a pharmacist membership online account.

Please follow the account creation steps, ensuring you have access to the email address entered.

A verification link is then sent to your email account. Please use this link to activate your account.

  1. Completing the online form

The form is partially pre-populated with mandatory and non-mandatory questions. Please complete all appropriate sections. All errors are shown in pink at the top right hand of the screen. The form cannot be submitted if it contains errors.

  1. Completing registration for an individual pharmacy with payment

After completing the relevant questions and submitting the form, payment can be made by debit card to complete the registration process. On successful completion of the payment process, a receipt is sent to the registered email account. The form cannot be rolled back after submission. Please check that the information provided is correct before proceeding to the payment section.

  1. Completing registration for pharmacy groups by combined payments

After completing the relevant questions, and submitting the form, an option is available to hold the form until payment is completed by the owner/director/superintendent. After all premises applications in a registered group have been completed to the payment stage and held for payment, a link for payment will be sent to the authorised person.

The authorised person will be the owner or superintendent. If you wish to nominate an accounts or head office email address, please contact registration@psni.org.uk and identify the preferred email address to be recorded as the authorised person to contact, regarding payment.

C. Instructions for paper applications

If you prefer to complete the registration in paper form, you can download a generic form here: Paper application Premises Retention 2019.  Please print, complete and submit your paper application, and attach payment of £155. Your application to renew your premises registration is not complete until both payment and an application form have been received.

Changes to the Premises Register

To change the email associated with your pharmacy premises please email registration@psni.org.uk noting your pharmacy trading name, premises registration number and the email you wish to use.

 

Premises Standards

Please visit www.psni.org.uk/wp-content/uploads/2012/09/community_pharmacy_premises_standards-2015.pdf to view the current community premises standards.

The Council have approved new premises standards in 2018; please see the below article for more information on their introduction.

Council approves new Premises Standards for registered pharmacies in Northern Ireland

Registering a new pharmacy premises

A person wishing to register a new pharmacy premises must submit an application form and two copies of the plans along with a fee of £113.00.
The application must be submitted 2 months before the proposed date of opening to allow for an inspection of the premises to be arranged.
The Pharmaceutical Society NI will pass these documents to the Pharmaceutical Inspectorate in the Department of Health and Social Services and Public Safety (DHSSPS).
The applicant will subsequently be contacted  with a date of inspection of the premises. Once these premises are approved the DHSSPS will contact the Pharmaceutical Society NI to confirm a date of registration. We will then send confirmation in writing of this registration to the applicant with details of the premises registration number.

Application for registration of new pharmacy premises

The organisation has published Standards for registered community pharmacies

The fee be paid by debit card using a  card form or by cheque. Only send card details by secure postal email.

Transfer of ownership of pharmacy premises

 

A Transfer of Ownership form must be submitted to the Pharmaceutical Society NI along with a fee of £113.00 within 28 days of the date of actual transfer.
If this is not adhered to the registration of the pharmacy becomes void as stated in Section 76(3) of the Medicines Act 1968.

Application for transfer of ownership of pharmacy premises and guidance notes

The fee be paid by debit card using a  card form or by cheque. Only send card details by secure postal email.

Application for registration of temporary pharmacy premises

 

An applicant must complete all sections of the form and submit 2 months before the proposed opening date of the temporary premises to allow for an inspection of the premises to be arranged.
The Pharmaceutical Society NI will pass these documents to the Pharmaceutical Inspectorate in the Department of Health and Social Services and Public Safety, who will contact the applicant with a date to inspect the premises.
Once these premises are approved the DHSSPS will contact the Pharmaceutical Society NI to confirm a date of registration. We will then send confirmation in writing of this registration to the applicant with details of the premises registration number.

Application for registration of temporary pharmacy premises

There is no fee to register a temporary pharmacy premises

Nominating a Superintendent Pharmacist

 

Bodies Corporate (Hospital Trusts, Limited Companies) must nominate a Superintendent pharmacist.

To be a Superintendent Pharmacist for a company in Northern Ireland, a pharmacist must first be registered in Northern Ireland. The Medicines Act 1968 states that;

(a) the superintendent is a pharmacist;

(b) a statement in writing signed by him, and signed on behalf of the body corporate, specifying his name and stating whether he is a member of the board of that body or not, has been sent to the registrar; and

(c) he does not act in a similar capacity for any other body corporate.

To nominate a superintendent applicants must complete a Nomination of new superintendent form.

All sections must be completed by the appropriate person.

This form can be printed, completed and sent to registration@psni.org.uk.

 

There is no fee to register a superintendent pharmacist

 

For  a list of fees associated with premises registration expand the box below.

Fees associated with premises registration

 

    2015       2016   2017
Premises retention fee      £155        £155    £155*
Registration of new premises      £113        £113      £113
Change of ownership £113      £113    £113

 

*reinstatement fee of £317.00 if registration of pharmacy premises lapses

 

 

For more information about the registration of premises contact:

Registration
Pharmaceutical Society NI
73 University Street
Belfast BT7 1HL

Tel: 028 9032 6927
Fax: 028 9043 9919
Email: registration@psni.org.uk

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